NotaryGadget, NotaryAssist and CloseWise are all solid — at recording your money or routing you orders. NotaryPilot is the one built around the part nobody else fights for: getting you paid and telling you which work is actually worth it.
Thinking about a free tool instead? → NotaryPilot vs free notary software
| Feature | NotaryPilot | NotaryGadget | NotaryAssist | CloseWise |
|---|---|---|---|---|
| Starting price | $12/mo · $99/yr | $11.95/mo | $8.99/mo | $15/mo Pro |
| Free to start | 10 signings, full access | 15 signings | Trial | Free (no mileage/journal) |
| Automated collections & dunning ladder | ✓ | — | — | — |
| Decline calculator (true cost per job) | ✓ | — | — | — |
| Clients ranked by pay speed & $/hr | ✓ | — | — | — |
| Quote builder for GNW (price + deposit) | ✓ | — | — | — |
| Act-level SE-tax split | ✓ | ✓ | Partial | — |
| Per-state required-field journal | ✓ | Basic | Basic | Pro |
| Mileage at the IRS rate | ✓ | ✓ | — | Pro |
| Invoicing & payment tracking | ✓ | ✓ | ✓ | ✓ |
The others are good at what they're paid to do: NotaryGadget records your money and does the tax split; CloseWise routes you orders and lists you in a directory. Neither is built to get you paid faster, warn you off a lowball, or tell you which company quietly nets you $19/hour — because the companies that pay late are their customers, not yours. That's the gap NotaryPilot fills.
Genuinely strong bookkeeping, the SE-tax split, and order auto-import built over a decade — if auto-import is your bottleneck, they're great. What they don't do: chase your unpaid invoices for you, price a job before you accept it, or rank your clients by who actually pays.
A polished marketplace with a directory, website builder and SOC 2 — real advantages if you want lead generation. But their notary tools are a back office bolted onto a marketplace whose customers are the signing companies. NotaryPilot works for you instead.
Dependable bookkeeping since 2007. NotaryPilot is mobile-first, includes mileage, the tax split, collections and the decline calculator in one price, and turns your invoices into a who-pays-fastest ranking.
We don't auto-import orders (NotaryGadget and CloseWise do) and we don't run a marketplace, directory, or website builder (CloseWise does). If those are what you need, they're the better fit. We're the sharpest choice for getting paid and pricing your work.